Before you begin a search for a venue to host your business meeting or conference, there are a few requirements you must decide on. Obviously, the size of the venue needed will depend upon how many people will attend the conference, but this is easily calculated. What you need to look at are the services you would like to have at the venue. The following are a few meeting venue services you may want to have.
Services related to speeches
Although chairs are a basic requirement for meetings, unless there will only be people in attendance listening to speakers, you may want to consider tables with the chairs. This allows attendees to take notes and engage in workshop activities. This makes the business meeting an active learning experience. The speaking area may consist of a stage in some places, but sometimes there are portable platforms that are available upon request. You will also want a conference hall that has a good public address system, as well as good lighting.
Services related to the internet
An internet connection has become a prerequisite for business meetings all over the world, so when you have a business conference, you must give strong consideration to having a good WiFi connection. It is best to discuss this with those who will be giving presentations and what their needs may be. Many business presentations integrate offline with online material, so everybody listening will need a good WiFi connection with their smartphone, tablets, or laptops.
Essential services for a banquet
If the event is an awards dinner or another event involving food, you will need, in addition to tables, to have place settings, china, silverware, and dinner napkins, to name only the bare minimum requirements. You will also need food servers; many venues will offer this service. Some venues will also provide the food with a menu that you can select from in advance. There are also meeting places that will provide kitchens if you want to select your own catering service to have a special type of food that your attendees may have a special preference for. It is also possible to arrange for an open bar or at least to have alcohol served at your guests' tables. Sometimes you can have an empty bar, hire your own bartender, and supply your own alcohol.
The services listed above only scratch the surface of what is available for business meetings and conferences of all sorts. You need to first create an outline of what will take place at your conference and then create a list of the requirements to make it a success. With this list in hand, you can then begin looking for a venue that offers everything you will need.