You can plan a wedding reception in a couple of months if you act fast and secure a venue for your reception. If you are in a hurry to get a banquet hall and get planning, you will want to start calling local locations and asking for dates and availability.
Doing the reception on a Friday night can be an easy way to save money and get more date options to choose from on such short notice. Here are some of the things to ask about when you start calling around.
Food will be a significant part of the budget. Talk with the banquet hall and ask what the rules and regulations are. Some banquet halls require you use their food service or ones that they have approved. Others may require you to use an outside caterer.
Ask about all these items so you know what you get when you are renting the facility, or if the caterer will need to bring them in:
- Plates and tableware
- Tablecloths and chair covers
- Alcohol and bar services
You don't want any surprises when you are trying to put this together. Once you know what packages are available through the banquet hall you'll be able to start going over menu options.
Seating Options and Charts
Look at the seating charts with the table shapes and sizes in advance to see if they will be able to create the layout that you want, and to ensure they have enough seating. You don't want a space so big it will seem empty with your guest list, and you don't want a cramped reception. You also want to see if they can partition some of the room off if needed.
Cost and Deposit
When you go over the cost, be sure that you know what it includes because surprise charges could include:
- Limited hours and extra hour charges
- Cleaning fees
You want to know when you have the banquet hall, what you have to put down for a deposit, if there are any surprise fees, and more.
There are a lot of different things that you will have to worry about when you are trying to plan a wedding reception in a short amount of time, but as long as you find a banquet hall and know what you need to do about food, you can figure out decorations, music, and other things later. Get started asking these questions and reach out to local banquet hall rental services to find a venue.